Managing Your Jobs in PivotCX

PivotCX makes it easy to manage, advertise, and accept applications for jobs. Unlike your applicant tracking software or generic job distribution tools, Pivot gives you the tools you need to:

1. Post jobs and advertise them on job sites like Indeed and Zip Recruiter.

2. Create and mix XML, JSON, and other job feeds you can use with Indeed, Zip, Pando Logic, and other job boards and programmatic job ad platforms. Pivot can even take a feed or pull jobs from your ATS and enhance them.

3. Accept applications via Indeed Apply, Zip Apply and from any source you can redirect to PivotCX's hosted job pages.

4. Accept applications via the built-in PivotCX career site, or the career site platform of your choice.

5. Instantly engage every qualified applicant via text, voice, and video.

Posting Jobs to PivotCX

1. You can post jobs in PivotCX by clicking on the Jobs tab in the left-hand menu

2. You can post a new job by clicking on the New button. 

In the dialogue box, you can set the following settings for your jobs.

There are two different fields for job titles. For most positions, this will be the same title across all jobs.

If you want to have an internal job title separate from the public title, you can use the "Internal Name" field. 

Here are descriptions for the remaining fields:

Company Name (optional): use this field if you have several companies or brands on a single team.

Payment Info (optional): you can add a single per hour rate or annual salary rate. You can also add a range with minimum and maximum.

Job Location: Choose a location to post the job in. You can add location options to your team by clicking on the plus sign next to the location field.

Can Work Remote (optional): you can mark this box if there's a remote policy available for the position.

Job Description: insert your job description in the main text box. 

*Embedded Form: this is the apply form that appears on the job. For now, get in touch with your PivotCX account manager to set this up.

Job Video Link (optional): you can add a YouTube or Vimeo link here and have the video show on your job.

Apply Link (optional): if there is an external place for people to apply, then you can add the link here.

Publish Date (optional): track publish date.

Expiration Date (optional): set an expiration date for the job to be taken down.

Deliver Emails to an email: Put in your name and email if you wish to receive email notifications for every time someone applies. 

Once you've posted your job, you can then decide where the job will be shown.

- Select the job you wish to edit.

- Click on the "Actions" button. Click on "Set Visibility."

- Select the integrations to which you wish to add to the job. To post the job to Indeed and/or ZipRecruiter, for example, select both integrations.

- Select "Public" to make the job publicly viewable.

- Select "Publicly Listed" if you want the job to appear on your public career site. You can access the career site here

In summary: 

To Post a Job Publicly: click the "New" button and add the job, then click 'Submit' to save your changes. Make sure the job's visibility is set to 'Public' and 'Publicly Listed'. 

To Post the Job to Indeed and/or ZipRecruiter: select the job you wish to post, click on 'Actions', and then set visibility to include the Indeed and ZipRecruiter Integrations. 

To take down a job: select the job you wish to edit, and under 'Actions', you can delete the job or just change the public visibility on the job. Changing the visibility is better than deleting it so you can then repost the job. 

Adding Keywords to Jobs

You now have the option to add keywords to active jobs. This can be particularly useful for hiring events and recruitment marketing. Adding a keyword, allows you to quickly add additional candidates to your hiring and engagement list without requiring your candidate to locate your job posting on Indeed or ZipRecruiter. 

Use the dropdown menu shown below to select an active keyword to attach to the job.

Once you’ve selected the correct Keyword, the job apply will automatically attach to any candidate who sends in the keyword!