Tracking Response Times

Response Times

Overview

To give the best candidate experience and to speed up the recruiting process for our teams, PivotCX tracks response times between a contact (a job applicant) and an agent (either a PivotCX Candidate Advocate or a company recruiter). For each PivotCX team, we keep track of several response times, from the first response and throughout a conversation. Also, we measure both working hours and 24-hour time frames and we can view the results as either the median or the mean.

Response Times Widget in Dashboard

Initial Contact Response

After a job candidate completes their application online, they receive an automated message thanking them for the application and requesting their consent to ask them a few questions via text message. Initial Response is the time elapsed between the automated message and when the candidate replies to that first message. 

Agent Initial Response

The time between a candidate's initial response and a live human starting engaging in the conversation is the Agent Initial Response. 

Contact Response

The between the previous agent response and the candidate's subsequent response is the Contact Response time. 

Agent Response

In contrast, we measure agent response from the time of the contact's last reply, even if they sent more than one message in a row, and the time the agent responded. 

To view response times per conversation, review the article on ^stats


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